Administrative Assistant/Marketing Support        

Position Type:  Full Time (Seattle office)
Hourly Salary:  $22-24.00 per hour DOE
Office: Seattle office with periodic travel to other offices

Position Description:     Natural Systems Design is seeking a self-directed, organized individual to provide support for our marketing staff as well as provide general office management support in our Seattle office.

Desired Skills:

  • Advanced user in Microsoft Word, Excel and PowerPoint
  • Proficient user of Adobe Suite specifically Acrobat and InDesign

Administrative

  • Assist in answering and directing incoming calls, taking messages, greeting visitors
  • Monitor and procure office supplies as needed, including copier supplies
  • Assist staff in ordering of field supplies and equipment as needed, including Pro-Accounts
  • Manage professional licenses and compliance with professional licenses for business and partners in a variety of states.
  • Coordinate with Principals and Project Mangers on contracting efforts— manage contract submittal, including obtaining insurance certificates and W-9 forms when required
  • Assist Operations Manager with maintaining accounting/project management database and other tasks as directed
  • Potential to assist in monthly expense and invoicing process

Marketing

  • Assist with proposal development; copy editing, gathering and tailor resumes, gathering appropriate photos
  • Assist with on-going staff resume updates
  • Work with Project Managers to create or update project descriptions and to gather and properly label photos
  • Update business development database on an on-going basis

 Document Production

  • Document production including report formatting, review, copy editing
  • Help develop and update templates for reports and other deliverables
  • Work with Project Managers to finalize reports and prepare for client submission

Executive Assistant

  • Assist partners with management of email; review and prioritize which need more urgent attention
  • Assist partners with communications with clients: phone calls, emails, etc.
  • Aggressively assist with maintaining calendars, including scheduling of meetings, reminders to partners of meetings, etc.
  • Additional support as need to allow partners to complete their duties, including but not limited to arranging travel, driving and accompanying/note taking at meetings
  • Set up and maintain file of weekly management meetings, periodic partner meetings, monthly staff meetings, including setup and coordination of completion of ongoing “to-do” list

Benefits: Medical, Dental, Vision. 401K, accrual of up to 4 weeks PTO annually

Send resume and cover letter to info@naturaldes.com